Delayed OCR through Enterprise Organizer |
The slowest part of the scanning process is OCR. You’ll find that it takes longer to OCR a page of text than to scan it, especially if you have a high-speed scanner. For short documents, this might not matter, but for long documents, waiting for OCR to finish can seriously affect your workflow and your efficiency. If you also use FileConvert, you can have FileConvert handle all of the OCR for new scans. This means that OCR will happen silently behind the scenes, or even at a scheduled time of the day. As a result, you can continue with your scanning or other work in Enterprise Organizer without getting slowed down by OCR. To make the integration work, you need to enable it in Enterprise Organizer, then set up a job in FileConvert to receive the new scans. Step 1: Create a FolderEnterprise Organizer needs to send instructions to FileConvert – basically lists of new scans that need to be OCRed. It posts these instructions in a regular Windows folder ("Batch Files"). Your first step in setting up the integration is to create a folder somewhere that both FileConvert and Enterprise Organizer can see it. We suggest calling the folder something like "Enterprise Organizer Scan Jobs", but the name really doesn’t matter. IMPORTANT: Do not put scans in this folder! Enterprise Organizer will use it behind the scenes to pass instructions to FileConvert. Just set up the folder then forget it’s there. Step 2: Set Up a FileConvert JobNext go to FileConvert and set up a conversion job to handle new scans in Enterprise Organizer:
Step 3: Enable the Integration in Enterprise OrganizerFinally, enable the integration in Enterprise Organizer:
Using the IntegrationWhen you scan in Enterprise Organizer, turn off OCR. In other words, don’t select any of these options on the OCR tab:
Every time you scan, Enterprise Organizer will pass instructions to FileConvert letting it know there’s a new file to OCR. Whenever your FileConvert job is scheduled to run, it will take care of the OCR for all of your new scans. Tip:
If you move or rename a file after you scan it, FileConvert won’t find it. Can I Still Use OCR in Enterprise Organizer? You can still use OCR in Enterprise Organizer. If you choose to run OCR with your scan, Enterprise Organizer will take care of the OCR itself and won’t pass that file to FileConvert.
|
Posted by: KB Admin01 - Wed, Jul 9, 2014 at 1:39 AM. This article has been viewed 1320 times. |
Online URL: https://kb.quikbox.com/article.php?id=772 |