If you switch settings a lot, consider making some profiles. See Scanning Profiles for more information.
You’ll find the following settings on the scan dialog’s General tab:
When you scan, you can either create a PDF file or a TIFF file. Here are the benefits and drawbacks of each:
NOTE: If you choose to scan to TIFF, this will limit your OCR options since TIFF doesn’t support embedded text.
This setting determines the color of your scan. The more colors you use, the larger the file size will be. As a rule of thumb, you should generally scan documents in Black & White. This gives a good reproduction of the original but keeps the file size small. Grayscale will produce smoother edges at the cost of file size. Color scans will produce very large files.
NOTE: Not all scanners support all of the color options. Also, your scanner may support color options that aren’t listed here. To see a list of the color options your scanner supports, select the Use Scanner Dialog option.
Scanning "DPI" refers to Dots Per Inch. A scan is made up of millions of tiny dots. The more dots per inch, the smoother the scanned image will look. As a rule of thumb, you should scan documents at 200-300 DPI. A 300 DPI scan will look just like the original when you print it. A 200 DPI scan will be slightly more rough around the edges, but still very acceptable. Resolutions higher than 300 DPI won’t improve the printed quality but will bloat the file size.
NOTE: Not all scanners support all of the resolution settings. Also, your scanner may support resolution settings that aren’t listed here. To see a list of the resolutions your scanner supports, select the Use Scanner Dialog option.
The Paper option tells the scanner what size of originals to expect. The resulting PDF or TIFF will match the dimensions of the paper size you select here.
Many scanners have automatic paper size detection. To use it, select Use Scanner Dialog and Start Scan. This will pop up your scanner’s interface. Here you should look for an option like Automatic in the paper size, or a setting called End of Page Detection, Auto-Crop, or something similar.
Your scanner will have some options beyond what Enterprise Organizer Pro shows. You can see your scanner’s own scanning dialog with all of its options by selecting Use Scanner Dialog. This will pop up your scanner’s dialog when you begin a scan.
Note: The options on your scanner’s dialog can’t be saved as part of a profile in Enterprise Organizer Pro. The only options that can be saved to a profile are the ones listed in Enterprise Organizer Pro.
If your scanner doesn’t have an automatic sheet feeder (like a flatbed scanner, where you have to put each sheet down yourself), select Use Flat Bed.
Some scanners support double-sided scanning, meaning that both the front and the back of the page can be scanned at the same time. You can turn double-sided scanning ("duplex" scanning) on and off with the Scanner Duplex option. If you need to do a double-sided scan but your scanner can only scan one side at a time, use Manual Duplex instead.
Use Manual Duplex to scan double-sided documents when your scanner can only scan one side at a time. The scan happens in two passes – first the front side, then the back side. After the scan is done, Enterprise Organizer Pro re-sorts the pages in the right order. To use manual duplex, put the documents in the feeder so that the front side will scan. Scan in the front side. Next you’ll be prompted to pick up the stack, flip it around, and put it in the feeder so the back side will scan. DO NOT REORDER THE PAGES. After the second side scans, Enterprise Organizer Pro will rearrange the pages in the right order: page 1 front, page 1 back, page 2 front, page 2 back, etc.
If you have a document that is too big to fit in the feeder or you have a flatbed scanner, use Prompt for More. At the end of each scan, Enterprise Organizer Pro will ask if there are more pages to scan.
Enterprise Organizer Pro can try to identify blank pages in the scan and drop them. This happens as the scan comes in. To identify a blank page, Enterprise Organizer Pro looks at how much of the page is white. If it’s almost completely white, Enterprise Organizer Pro will consider it blank and drop it from the scan. To adjust the sensitivity, see Scan Settings.
It’s common for sheet-fed scanners to pull pages through crooked, resulting in a slightly rotated scan. The Deskew Pages option will try to straighten images automatically as you scan so that you’ll always get upright pages.
Many scanners can automatically straighten the scans. This will work better than Enterprise Organizer Pro’s option. To see if your scanner can do this, select Use Scanner Dialog and Start Scan. This will pop up your scanner’s interface. Here you should look for an option called Deskew or Straighten Pages.
Some scanners produce "inverted" or negative images – white text on a black background. If your scanner creates negative images, correct it with the Invert Pages option.
This option will attempt to trim excess whitespace or black edges off of the page. It’s ideally suited for scanning receipts and other odd-sized pieces of paper.
Many scanners have their own auto-crop functions. If your scanner supports auto-crop, use it instead. Your scanner already knows the edges of the page and can do a more accurate cropping. To see if your scanner supports auto-crop, select Use Scanner Dialog to pop up your scanner’s interface when you scan. Then look for auto-crop, auto-trim, automatic paper size detection, or something similar.
Select this option to create a PDF/A-compatible file. PDF/A is an archival-quality PDF intended for long-term storage. Some government agencies require the PDF/A format.
NOTE: PDF/A does not allow the full range of PDF features. You should not modify a PDF/A file or you might introduce elements that aren’t compatible with PDF/A. PDF/A will also produce larger file sizes.
These options are available on the OCR tab.
By default, a scanned document isn’t "searchable" because it’s just a picture. To explain, even though you can see words in the scan, to your computer the scan is no different than a digital photo. To get your computer to see the words, you must run text recognition (OCR). This makes your computer "recognize" the words and turn them into real text.
OCR does not change the appearance of your scan. Instead, it inserts the text of the document invisibly behind the scanned image. The result is a true reproduction of the original document that is searchable and indexable. You can also highlight or copy words in the scan.
Select Make Searchable PDF to run text recognition on the new scan.
NOTE: This option will cause OCR to run after the scan.
Enterprise Organizer Pro supports special Separators, which are cover-sheets that show where a new file should start. The Process Separators option tells Enterprise Organizer Pro to split up the document at the separators.
NOTE: This option will cause OCR to run after the scan. If, however, Process Separators is the only OCR option selected, Enterprise Organizer Pro will do a rapid, partial OCR that only identifies separators. This is many times faster than a full OCR run.
Rotated pages will be flipped so that the text is upright. For example, landscape pages usually have to be scanned as portrait, making the text sideways. Auto-Rotate Pages will detect this and flip the page back to landscape so it’s readable.
NOTE: This option will cause OCR to run after the scan.
If your scan requires OCR, there are a number of different OCR engines you might be able to use. Each engine has its own strengths and weaknesses:
These engines will only be available as options if they are detected on your system. Enterprise Organizer Pro does not bundle or install any engine except for the Standard engine and, in some cases, the Advanced engine.
If you selected the Make Searchable PDF option, you can control how the text gets embedded in your PDF:
If you’re scanning to Word, use this option to tell Enterprise Organizer Pro where to insert line breaks (returns) in the text.
If your scan requires OCR, this is the maximum amount of time that Enterprise Organizer Pro will spend looking for text on a single page. To explain, some pages can cause the OCR engine to hang, especially if they have a lot of non-text elements, like graphics, or the image isn’t clear. If the OCR engine hasn’t succeeded by the timeout, it will give up and move on. For reference, a typical, clean page can be recognized in around ten seconds.
If you’re scanning to searchable PDF, you might not need to OCR the entire document. For example, many documents have all of the relevant keywords in the first few pages. If you have a 100-page document, you can save a lot of time by not running OCR on the other 90+ pages. Use the Limit OCR setting to end OCR after your specified page limit.
Enterprise Organizer Pro only exposes the most common scanning options. Most scanners, however, offer many more options. To see them, select Use Scanner Dialog when you scan. This will pop up your scanner’s interface where you can pick among the full range of options available on your scanner.
These options are available on the Advanced tab.
When you scan, you can make a few adjustments to the image. Note that these happen as the scan comes in. You can’t make them after-the-fact.
Not all scanners support these adjustments. It’s also possible that you scanner has more options than Enterprise Organizer Pro exposes. To see all of the adjustments your scanner supports, select Use Scanner Dialog on the General tab when you scan.
Article ID: 124
Created On: Mon, Oct 28, 2013 at 11:43 AM
Last Updated On: Fri, Jun 20, 2014 at 12:56 PM
Authored by: KB Admin02 [firstname.lastname@example.org]
Online URL: https://kb.quikbox.com/article.php?id=124