Archiving Emails from IceWarp Mail Server

This tutorial only covers the specifics of archiving an IceWarp mail server. It is assumed that you already have a MailStore Server installation or test installation and are familiar with the fundamentals of MailStore Server. Please refer to the Manual or the Quick Start Guide for more information.

MailStore Server offers several ways to archive emails from an IceWarp mail server, which are described below. If you are not sure which archiving method best suits your company, please refer to the chapter Choosing the Right Archiving Strategy.

Synchronizing Users

MailStore Server offers special support for synchronizing users with an IceWarp Mail Server. Information about setup is available in chapter IceWarp Server Integration of the manual.

Archiving Individual Mailboxes

Using the procedure described below you can archive an individual IceWarp Mail Server mailbox for a specific MailStore user. The archiving process can be executed manually or according to a schedule.

Setup of the Archiving Process

For each mailbox please proceed as follows:

For the IMAP-TLS and IMAP-SSL protocols only: You have the option to ignore SSL security warnings. Generally, these warnings appear if an unofficial certificate is used on the server.



Archiving Multiple Mailboxes in One Step

Starting with version 10.4, IceWarp Mail Server allows users with the appropriate user privileges to access the mailboxes of other users via IMAP. Once a new user has been created or an existing user has been provided with the corresponding privileges, please proceed as follows:


If you would like to automate the archiving process and access the IceWarp mail server using IMAP-TLS or IMAP-SSL, you should enable the option Ignore SSL Warnings. Otherwise, if an unofficial or self-signed certificate is used on the IceWarp mail server, the automatic execution of the archiving process will fail.





All users with a configured email address

Choose this option to archive the mailboxes of all users who are set up in the MailStore user management along with their email addresses.

All users except the following

Using the list below, this feature allows you to exclude individual users (and thereby their IceWarp mailboxes) from the archiving process.

Only the following users

Using the list below, this feature allows you to include individual users (and thereby their IceWarp mailboxes) in the archiving process. Only the mailboxes of users who were explicitly specified will be archived.

Synchronize with directory services before archiving

If this option is enabled, the MailStore user list is synchronized with the configured directory service before every archiving process. This has the advantage that new employees, for example, will be set up as MailStore users automatically before archiving allowing MailStore to archive their IceWarp mailboxes automatically as well. This feature is especially recommended for archiving mailboxes according to a schedule.

Additional information about executing archiving profiles is available in chapter Email Archiving with MailStore Basics.

Archiving All Incoming and Outgoing Emails Directly

IceWarp Mail Server allows you to deliver all emails to a separate IceWarp Mail Server archiving mailbox. From this IceWarp Mail Server archiving mailbox and using the respective archiving profile, the archiving process can be executed with MailStore Server. The emails are distributed among the archives of the corresponding MailStore users.

Step 1: Setup of the IceWarp Mail Server Archiving Feature

To create a central multidrop mailbox to which copies of all incoming and outgoing emails are delivered, IceWarp Mail Server’s archiving feature must first be activated and configured. Please proceed as follows:

Step 2: Setup of an IceWarp Mailbox to Access the IceWarp Archive

Once the archiving feature has been set up, an IceWarp user with access to the IceWarp archive has to be created. This user is later used by MailStore to retrieve the messages.


Step 3: Configuration of MailStore Server


For the TLS and SSL protocols only: You have the option to ignore SSL warnings. Generally, these warnings appear if an unofficial certificate is used on the server.



Article ID: 388
Created On: Sat, Jan 11, 2014 at 9:04 AM
Last Updated On: Tue, Feb 4, 2014 at 4:52 AM
Authored by: KB Admin01 []

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