Separator Basics

The most efficient way to scan is to run whole stacks of documents through the scanner. But this puts all of the documents into one file, leaving the problem of how to separate the documents afterwards.

QuikFile solves this problem with Separators. Separators are special pages that go between your documents when you scan. A separator shows QuikFile where a new document begins so that QuikFile can put the document in its own file.

Document separation is just the beginning. The real power of QuikFile’s separators is in autosaving or routing files. Each separator can specify routing and filename information. Not only will QuikFile split the document into its own file, it will save the file wherever you want it to go. Using separators, it is possible to convert a large batch of files from the scanner and automatically save every file to a different location.

Office Mail Example

For example, an office has created a unique separator for each employee. They use these separators to automatically route the daily mail. This works well since they already had the goal of digitizing all inbound mail. When the daily mail comes in, the secretary sorts it with employee separators and then scans the entire stack in one batch.

QuikFile is watching the output of the network scanner. When the new scan appears, QuikFile pulls out each piece of mail into a separate file and forwards it to the network folder for the right employee. Once the secretary presses the start button on the scanner, the whole process plays out automatically.

How Do I Create Separators?

Separators are easy to create and print right inside of QuikFile. Manage Separators

Are There Separators That Only Separate?

There are three kinds of separators:

Generic Separators

Generic separators only have one purpose: separating documents. They do not have any auto-saving or routing rules. Generic Separators

Standard Separators

Standard separators have a number of features and options, like fixed-length page separation, filename rules, selectable conversion formats, etc. Standard Separators

Bookmark Separators

Bookmark separators work a little bit differently. Instead of splitting the document, they place a bookmark in the PDF. This is actually a variation on Standard Separators.Standard Separators

When Does Separation Happen?

Separation happens with OCR. One of the OCR options is to Process Separators. If this option is selected, QuikFile will look for separators in the document. It identifies them by the special codes at the top of the separator page.