Creating a barcode trigger

In this example a trigger will be created that will read a barcode from a document. The barcode value will be used for creating the file name of the text searchable PDF. The documents are scanned on a scan device and therefore the Xerox Multifunction Device module will be used as the Scan module. The scanned document will be converted to a text searchable PDF file and therefore Advanced image processing will be used as the Flow module. In addition the barcode module is used to read the barcode. After the image processing the document will be stored in a Windows folder and therefore Winshare will be used for the Store module.

1. Launch ScanFlowStore
2. Before creating a new trigger the ScanFlowStore process needs to be stopped. Check the process by viewing the process status that is listed in the left corner at the bottom of the application window. If the process is started click the red square button (process stop) to stop the ScanFlowStore process.
   

   

3. A trigger can be created in three different ways. First select the Triggers item that is in the tree view at the left of the ScanFlowStore screen. Then choose one of the following:
   

   

   
   
   • Click the toolbar button with the document icon
   • Right-click on the Triggers tree view item, and select Add
   • Use the menu options: Edit > Add
4. Because documents that are scanned on a scan device are imported select Xerox Multifunction Device from the dropdown list. Fill out the following settings to import the scanned documents:
   

   • 

     Enable: tick this option to activate the trigger.
   • Title: the name of the trigger. In this example POD.
   • Description: optionally an additional description can be added. In this example Trigger for processing POD’s.
   • Scan every: the time interval that ScanFlowStore checks the import folder for scanned documents. In this example every 10 seconds.
   • Questions are not necessary since the metadata is retrieved from the barcode.
5. Click Next to go to the Flow module. To convert the scanned document to a text searchable PDF the Advanced Image Processing module is used. Select the Advanced image processing module.
   

   

   
   Make sure the following settings are configured properly:
   • File conversion: select the file type that the scan document should be converted to. In this example Searchable PDF.
   • OCR: select the OCR language. Choosing the right language will improve the OCR functionality. In this example English.
6. To read the barcode from the document the barcode module is used. Select the Zone OCR tab.
   

   

   
   Make sure the following settings are configured properly:
   • Metadata: the value of the barcode needs to be stored in a metadata field. This is used to populate the file name of the text searchable PDF. Specify a name for the metadata field. In this example podnumber.
   • Type: select the type of the OCR zone. In this example: Barcode
   • Language/Barcode: select the type of barcode font. In this example: Code 128
   • Direction: specify the direction ScanFlowStore needs to search for the barcode on the original document. In this example Horizontal and vertical
   • Full page: An OCR zone can cover a part of the page or the full page. In this example the barcode can be placed everywhere on the page, because ScanFlowStore searches the whole page

7. Click Next to go to the Store module. To store the text searchable PDF in a Windows folder the Winshare module is used. Select the Winshare module.
   

   

   
   Make sure the following settings are configured properly:
   • Folder: select the path were the text searchable PDF should be stored. In this example C:Archive POD.
   • Filename: the file name to be used for the text searchable PDF. Populate the file name with the value retrieved from the barcode. This can be typed in manually or the metadata browser can be used by clicking on the little icon that is next to the file name input field. For information about using the metadata browser click here.

8. Click Next to go to the Options module. This module can remain as is. Click OK.
   

   

9. The trigger is now ready to be published to a scan device. Please read Publish a trigger to a scan device for more information.