Sharing Separators


It is possible to share separators between users. This is useful if you want to have an office-wide database of separators. This article describes how to set it up. Applies To: Enterprise Organizer Pro Professional 6 or newer, QuikFile 5 or newer, FilePDF Professional 5.

Step 1: Decide where to put the separators database

All separator information is kept in a database. So sharing separators is as easy as making sure everyone is pointing to the same database.

The first step is to decide where the database should go. It should be on a drive that all of the users can access, mapped to a drive letter. In other words, the users should be able to see the drive as a drive letter on their machine, like C:, D:, or E:. The exact drive letter doesn’t matter.

Step 2: Post the database

You should perform this step from the computer where all or most of your separators are stored right now.

Go into Settings ("Tools" menu > "Settings") and select the "Separators" option on the left
Select "Use Custom Location for Separator Database"
Enter the path you decided on in Step 1 above
Click "OK"
Your local copy of the separators will be copied to the shared folder.

Step 3: Point the other computers to the shared database

Repeat Step 2 for the other computers. They will now start using the shared database. (They won’t overwrite the database; the user’s local database only gets posted if no database is found there).

IMPORTANT: If these users have some separators which need to be in the shared database, you’ll have to re-create them. Be sure to destroy the printed copies, as these are no longer valid.

OPTIONAL: The Separator Tool

If you have a user who doesn’t need to have FilePDF or QuikFile on their machine, but does need to be able to create separators, we have a special utility just for administering separators. It can be obtained by contacting Sales or Support.

The only setup you’ll need to do with the tool is pointing it to the shared database:

Next to the "Database" drop-list at the top, click "Add/Edit"
Give the database a name; the name isn’t important
Browse to the path where the shared database is
Click "Add" to add this database to your list of databases
If you’ll be working with more than one database, add the others the same way
Click "Close" when you’re done adding databases
Now back on the main screen, select the database you want to work with from the "Databases" drop-list. You can now add, edit and print separators using the shared database.

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