Using Search

The Search tab is where you perform your searches, see your search results, and manage all aspects of searching.

Search Queries

The main search field, next to the Search button, is where you enter keywords you want to find in the files. If you’re using the built-in search engine, it will look for any of the search terms and will sort the search results by the number of hits. See Search Terms for help formulating a good search query.

Filename

You can search the filename in addition to or instead of searching the file contents. Enter any part of the filename in the Filename field. Note that the file path is not considered part of the filename.

File Type

You can narrow your results by file type. For example, select PDF (.pdf) to search only PDF files. This helps to narrow the search results if you get a lot of hits. You can filter on more than one file type. Use the Select Type list to select the file types you want to use, or type them in by hand with commas between them:

.doc,.pdf,.rtf

Modified

Use this option to narrow results to files modified recently. There are generic options, like the last day or the last year, as well as options based on a specific date (on date, before date, and after date). If you select a specific date option, an accompanying Date field will appear.

Engine

Select the engine you want to search with. Note that an engine will only work if you have it installed and set up correctly.

Plain English or Boolean?

There are two search types available: Plain English and Boolean. Plain English is simpler to use, while Boolean searches can yield very precise results. See Search Types for more information.

Fuzzy

Fuzzy matching will find a word even if it is misspelled. For example, a fuzzy search for apple will find appple. Fuzzy matching can be useful when you are searching text that may contain typographical errors, or for text that has been scanned using optical character recognition (OCR). See Advanced Search Options for more information.

Stemming

Stemming extends a search to cover grammatical variations on a word. For example, a search for fish would also find fishing, and a search for applied would also find applying, applies, and apply. See Advanced Search Options for more information.

Cabinets

Use the Cabinets list to select specific cabinets to search. You can search any number of cabinets simultaneously. Note that only indexed cabinets will appear on the list. If the cabinet you want to search isn’t available, you need to index it. See Activate Search for a Cabinet for more information.

Helpful Features

Opening Files

You can open files from the results list. Just double-click them or use the Open button. The file will open in its native application (e.g. a ".doc" file will open in Microsoft Word).

File Preview; Hit Navigation

To preview a file, click the Preview button. To see the keyword hits highlighted in the file, use the Hit Navigation option button:

Search terms in the preview window will be bracketed with ">" navigation links. Clicking on the ">" will jump to the next hit.

Send

Select any file in the results window and click the Send button to automatically attach the file to a new e-mail message. See E-mailing Files for more information.

Manage Indexes

Use the Indexing button to manage your indexes. See Manage Indexes for more information.

Save Search Results

You can save the list of search results to a text file. The file list will include the full path of each file and will be sorted just as the files appear in the search results window.

To save the results to file, click anywhere in the search results window with the right mouse button and select the Save Results to File option. You will be prompted for a file name and location. The search results will then be saved to that file.

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