At the simplest level, a Enterprise Organizer Pro "cabinet" is just like a filing cabinet with drawers, folders, and files. They store any kind of file and can adapt to almost any organization style. This makes them perfect for business users and home users alike.
Enterprise Organizer Pro offers different kinds of cabinets, each with a different purpose.
You will probably use standard cabinets for most of your needs. Standard cabinets store any kind of file and use a "file cabinet" layout, with drawers on the left, folders in the middle, and files on the right. These cabinets are stored in regular Windows directories. You might say that a standard cabinet "overlays" regular Windows folders. This lets you easily turn your existing files into cabinets and ensures that your files are always available, even outside of Enterprise Organizer Pro. Learn more about the physical layout of a standard cabinet in The Cabinet Structure.
Outlook Contacts Cabinet
An Outlook contacts cabinet gets its drawers from an Outlook contacts list. For example, suppose you keep track of your clients, customers, or patients in Outlook. An Outlook contacts cabinet adds drawers for those people, letting you now save any kind of file under your contacts. It’s the perfect way to begin organizing files by Outlook contact. See Outlook Cabinets to learn more.
An advanced cabinet is for users who have important folders spread all over their computer. Advanced cabinets have the ability to "gather in" random folders into a unified list of drawers. Specifically, each drawer in an advanced cabinet has its own location assignment, which can be anywhere on your computer or the network. This is different than a standard cabinet, where each drawer must exist under the cabinet’s directory in Windows. To learn more about advanced cabinets, see Advanced Cabinets.
Some cabinets have certain limitation. These are shown in the table below:
|cabinet is a unified directory tree||Y||-||Y|
|works with Save/Open dialogs||Y||Y||Y|
|accepts any type of file||Y||Y||Y|
|can be shared on a network||Y||-||Y|
|drawers can be renamed||Y||Y||Y*|
|drawers can be moved||Y||-||Y*|
|supports linked drawers||Y||-||Y|
|drawers can have custom paths||-||Y||-|
|drawers are Outlook contacts||-||-||Y|
*Renaming, moving, or deleting a drawer that’s based on an Outlook contact will sever the relationship between the drawer and the contact.
The best way to use a cabinet depends entirely on how you organize your work. Use your cabinets in whatever way makes the most sense to you. A good guideline is to make your file cabinets parallel the way you organize physical files, your media library, or your work.
Businesses with many clients usually have a cabinet with one drawer for each client or matter. If the business handles a couple of different kinds of work, it makes sense to have a separate cabinet for each kind of work.
Joe Attorney uses two file cabinets — one for his estate planning clients and one for his tax clients. Paula Professional has three cabinets — one for her real estate matters, one for her web-based business, and one to organize her personal files.
If your business uses Microsoft Outlook to keep track of clients, then consider using Outlook contact cabinets.
Home & Personal Users
Personal users can make great use of Enterprise Organizer Pro. For example, Jim uses a few different cabinets to organize his multimedia files — a cabinet of digital photos, a cabinet of mp3s, and a cabinet of video clips.
Susan maintains web sites for her family & friends. She has a "Web Sites" cabinet with one drawer for each web site. She finds that the Enterprise Organizer Pro structure reflects the structure of her web sites perfectly.
William does family history research. He uses one cabinet for each main family branch, and then stores his research and photos in drawers by family.
Glenn has just one cabinet with drawers for different personal needs: financial documents, legal agreements, correspondence, journal, digital photos, music, e-mail, and miscellany.
Enterprise Organizer Pro was designed to be as flexible and varied as the people who use it.