Linked Drawers

It is possible to have a drawer that physically resides outside of its file cabinet. Under normal circumstances, all drawers are subfolders of the file cabinet (see The Cabinet Structure). However, you can create a shortcut to an outside folder and have it appear as a drawer in the file cabinet. While the drawer appears to be integrated into the cabinet, the drawer contents will continue to reside in their original location.

For example, each day Sue’s secretary scans all of her incoming mail and saves the scans in a network folder. Sue would like to be able to access this incoming mail from within her personal cabinet. She accomplishes this by creating a shortcut to the network folder. Now the incoming mail folder shows up as a drawer in her cabinet, letting her easily access, view and organize the mail. Yet the mail folder itself continues to reside on the network as it always has.

Linked drawers appear at the end of the Drawers list and have a different icon:

There is a special system-defined Cabinet Files linked drawer that can be used to display files that are at the cabinet level. See The Cabinet Files Drawer for more information.

Creating a Linked Drawer

Linked drawers are created from the Drawers task button > Create Linked Drawer.

For the Name of Linked Drawer, provide the name as you want it to appear on the drawer. Note that a drawer name cannot be longer than 255 characters and it cannot contain any of the following characters: / : * ? " ¦ =.

Next provide the Target Path that the linked drawer should point to. This is the physical path of the actual folder in Windows.

Deleting a Linked Drawer

Delete a linked drawer the same way as a regular drawer (see Drawer Basics ). Note, however, that deleting a linked drawer only removes the link in Enterprise Organizer Pro. The actual folder will not be deleted.

Limitations

In most respects, a linked drawer behaves just like a regular drawer. You can work with its folders and files, move items in and out of it, and even move the drawer itself to a different cabinet. There are, however, some limitations.

Moving a Linked Drawer; Demoting a Linked Drawer

You can move a linked drawer to a different cabinet without any difficulty. You cannot, however, move a linked drawer into another drawer or folder in the cabinet. Doing so will cause the linked drawer to appear as a shortcut file rather than a folder.

Broken Links

If the link is broken (for example, a shortcut to a network drive that is not currently available), the linked drawer will still appear in the cabinet, but its contents will not be available.

Attached Files
There are no attachments for this article.
Comments
There are no comments for this article. Be the first to post a comment.
Name
Email
Security Code Security Code
Related Articles RSS Feed
Folder Basics
Viewed 1730 times since Mon, Oct 28, 2013
Using an Inbox
Viewed 1665 times since Mon, Oct 28, 2013
Outlook Cabinets
Viewed 3077 times since Mon, Oct 28, 2013
The Cabinet Files Drawer
Viewed 1776 times since Mon, Oct 28, 2013
Creating and using folder templates
Viewed 1766 times since Mon, Jun 2, 2014
Pinning Drawers
Viewed 1914 times since Mon, Oct 28, 2013
Advanced Cabinets
Viewed 2005 times since Mon, Oct 28, 2013
Cabinet Basics
Viewed 1912 times since Mon, Oct 28, 2013
Archiving Drawers
Viewed 1791 times since Mon, Oct 28, 2013
Manage Cabinets
Viewed 1449 times since Mon, Oct 28, 2013
MENU